Key Responsibilities
The duties and responsibilities shall consist of, but not be limited to, the following:
Administrative Support
- Answer calls and emails and provide administrative support to the Fleet Services and Safety Department.
- Assist with department meetings, special projects, and other administrative needs.
- Process invoices related to fleet services and safety functions.
Compliance
- Review driver and contractor applications and documentation for compliance, including medical cards, licenses, background checks, drug screens and other required documentation.
- Maintain complete and accurate Driver Qualification files.
- Monitor Hours of Service logs and assist drivers with Electronic Logging Devices (ELDs).
- Maintain roadside inspection documentation and coordinate required follow-up.
- Manage, order, track, and distribute required permits and decals.
- Assist with driver coaching, safety training, and departmental safety initiatives.
Insurance & Accident Administration
- Process insurance applications and invoices and maintain coverage records.
- Process accident reports and communicate with insurance carriers as needed.
Fleet Records & Maintenance
- Maintain records related to vehicle repairs, rentals, expenses, registrations, and inspections.
- Monitor vehicle compliance requirements and required renewals.
- Coordinate vehicle maintenance and enter associated costs into company systems.
Required Skills/Education
- 1 year in DOT/FMCSA compliance preferred
- Proficient with commonly used software, including but not limited to: MS Word, Excel, Outlook, as well as telephone and internet communications.
- Experience with Rand McNally and Samsara ELD platforms preferred.
- Knowledge of FMCSR regulations preferred
- High School Diploma
- Will need to be able to work a ½ day on two Saturdays per month and some holidays.
Join a progressive organization built around family values and committed to providing employees a secure, stable workplace. We’re seeking professionals who can deliver world-class moving services, including residential moving, logistics and moving-and-storage solutions. We provide excellent compensation and benefits.
Interested in joining the National Van Lines family? Complete the form below to learn about exciting moving-industry career opportunities.
National Van Lines is an equal-opportunity employer and prohibits discrimination and harassment of any kind. National Van Lines is committed to the principle of equal employment opportunity for all and to providing employees a work environment free of discrimination and harassment. All employment decisions at National Van Lines are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, family or parental status, gender identity, national origin, or any other status protected by laws and regulations.