Are you in the process of hiring corporate moving specialists to manage a complex business transition? When it comes to corporate relocation, the easiest part of the whole project may be finding the new location to lease. Moving an entire office can be tricky, but at National Van Lines, we believe that if you are prepared, you are more likely to have a good experience that goes as smoothly as possible. Take a look at our checklist to help you plan for your big move.
Key Milestones for Your Corporate Move
Advance planning is vital for ensuring an easy, hassle-free corporate relocation. By starting at least a month before moving day, you’ll be well-situated to enjoy a comfortable move and minimize disruption and operational downtime.
A Month Before the Move
Starting your preparations early is the best way to ensure a seamless corporate relocation. About a month before your move date, ensure your moving company is reserved and ready to go. You can start cleaning out closets, meeting rooms and other areas that won’t get much use. If needed, you can hold a garage sale or donate your unwanted items. Make sure that your building owner knows that you are planning to move and take the time to get change of address cards.
One Week Before the Move
This is the best time to start labeling moving boxes for each employee or item that you need to be relocated. Doing so can help you organize once you are in your new building. It is also a good time to come up with a floor plan so that you can make sure the furniture is placed in the right spot. When you choose top‑quality movers for an employee relocation or office move, you should be assigned a move coordinator who can address any questions or concerns during the week leading up to moving day.
The Week of the Move
The final week in your old space should be spent packing and cleaning. Each employee should be in charge of packing his or her own desk and cleaning the area surrounding it. Unplug all of the copiers, computers, printers and other electronics that you won’t need in the next few days.
The Day of the Move
It is a smart idea to hold a pre-move conference with all managers to keep everyone on the same page. Give employees roles and responsibilities, but try to limit their participation to allow the professionals to get the move done efficiently. By designating point-of-contact employees to speak with the moving team, you can avoid any confusion and disruption while still addressing the key questions that might arise. Larger offices and corporate buildings should also set up clear signage to direct movers and staff to the appropriate locations at the old and new buildings. An experienced office relocation company will understand the most efficient ways to pack, load and transport all items, so it’s always a good idea to lean on their expertise for optimal logistics.
Hire the Leading Corporate Relocation Specialists
When you need expert assistance with corporate relocations, National Van Lines is here to help. We support businesses with long distance moves, covering packing, loading, transportation, storage and more. For assistance, call 800-323-1962 or request a free moving quote today.
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